What is line item?

What is line item?

The line item contains information relating to account number, amount, debit/credit, tax code, amount etc.  SAP allows maximum of 999 line items in a single document.  Besides the one entered by you during an document entry, the system may also create its own line item called ‘system generated line items’, like tax deductions etc.

 

Irrespective of the line items entered, it should be ensured that the amount under heading debit and credit should be equal otherwise, the system will not allow to save or post the document.

Account Type and Document Type

Account Type and Document Type

The Document Type is denoted by 2 character code i.e. SL, AB etc. whereas Account Type is denoted by 1 character code i.e. A, D, K, S, M specifying to which all accounts that transaction can be posted.  Common account types are:

A:  Asset

D:  Customer

K:  Vendor

S:  GL

M: Material

What is Document Type?

What is Document Type?

SAP comes delivered with a number of Document Types, which are used for various postings.  Document type helps to differentiate an accounting transaction and makes easy to identify the transaction document, and is used to control the entire transaction determining account types a particular document type can post to.  For example, the type AB allows you to post to all the accounts, whereas type DZ allows you to post only the customer payments.  Every document type is assigned to a number range.

The common document types include:-

AA	Asset Posting	KG	Vendor Credit Memo
AB	Accounting Document	KN	Net Vendors
AF	Depreciation Postings	KR	Vendor Invoice
DG	Customer Credit Memo	KZ	Vendor Payment
DR	Customer Invoice	SA	GL Account Document
DZ	Customer Payment	X2	Sample Document
X1	Recurring Document Entry	KA	Vendor Document
WA	Goods Issue	DA	Customer Document
WE	Goods Receipt	ZP	Payment Posting
WI	Inventory Document	ZR	Bank Reconciliation
WL	Goods Issue/Delivery	ZS	Payment by Cheque
WN	Net Goods Receipt	ZV	Payment Clearing

Transaction Code:  Create [OBA7]

What is Document Header?

What is Document Header?

Document header is valid for all types of the documents which is top part of the document while posting.

• ·   Document Date
• ·   Document Type
• ·   Document Number
• ·   Posting Date
• ·   Posting Period
• ·   Company Code

Besides the above, the document header contains information which is editable

·          

• ·   Trading partner
• ·   Document Header Text
• ·   Reference
• ·   Cross Company Code number etc

What is Document in SAP

What is Document in SAP

SAP is based on the document principle meaning that a document is created out of every business transaction in the system.  The Document is the result of a posting in accounting in SAP, and is the connecting link between various business operations.

[1.] Original Documents:  These documents relate to origin of business transactions.  Example: invoices, receipts, etc.

[2.]Processing Documents:  These include “accounting documents” generated out of posting the transaction, reference documents, sample documents etc.  The processing documents other than the accounting ones, are also known as ‘special documents’ and they are used for simplification of document entry in the system.

Each documents consists of

• · Document Header
• · Two or more Line items

SAP Solution Manager

SAP Solution Manager

SAP Solution Manager provides central access to tools, methods and Pre-configured content.  SAP Solution Manager supports throughout the life cycle of solutions.

Features:-

[1.]  Implementation / upgrade of SAP Solutions

• ·         Central access to project tools
• ·         Central Management of Project Information.
• ·         Enables comparing/synchronizing customizing in several SAP components

[2.]  Solution Monitoring

• ·         Central System Administration
• ·         System Landscape Analysis with System Level Reporting
• ·         Real time system monitoring
• ·         Business process monitoring

[3.]  Services and Support

• ·         Access to programs/services for monitoring

[4.]  Service Desk

• ·         Solution support through workflow to create and manage process/problem messages.

[5.]  Change Management

• Trace and audit system changes and transports through change request management.